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No one is surprised that the number of paper letters is decreasing every year. Now it's not about advertising mailings, letters from the local Baptist cell or document circulation. We are talking about simple paper correspondence. People have almost completely stopped writing letters to each other, in conditions where it is possible to write to an electronic mailbox or even to a messenger.
So why do we stick to sending documents by paper? Do personal thoughts seem to us to be less important and in need of protection than contracts and acts? We think that is not the case. Electronic forwarding of letters is sufficiently protected. But the time has not yet come to completely replace the document flow with an electronic one. And it's about time.
What is good about exchanging documents in digital form? The main thing is that you save time. The delivery of the contract, on the signing of which depends on the speed of payment of the bill, is reduced from a day or a few hours (provided the courier is used at a rate) to a couple of seconds. And in a few more seconds, the contract can be signed. Again, in contrast to a couple of hours for the delivery of the contract back.
You can also use the saving of paper made from trees as an argument, but few people really care. But the financial component of the issue is even more so. Simple math - the cost of sending documents electronically using a program such as Medok is UAH 150-250 per month for the program itself. There are no expenses for mail, couriers, paper and ink in the printer. With an active turnover of acts-contracts, savings can reach tens of thousands of hryvnias per month.
What are the cons? Firstly, it is the safety of digital information. Suddenly tomorrow the laptop will die and all the documents will disappear? True, this is solved by cloud storage and a backup hard drive in the safe. Secondly, what if you urgently need a document? Here it is more complicated - after all, in order to print it, you will have to find a printer and send the previously signed document to be printed.
If speaking seriously, digital information exchange is not the future, but the present. So, it's time to modernize. And you can start with that buy Medok or another document management program and try to use it for six months. It is unlikely that you will go back to paper.
It is worth admitting that sometimes it is difficult to completely change the scheme of work. Therefore, the company Ukrzvyt offers free consultations not only to clients, but to those interested - if you have any questions, call our hotlines and get answers.
